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MatErper Pro

Purchase Orders, Loans & Profitability
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logo MatErper Pro Purchase Order & Profitability System
  • Purchase Orders
  • Loans
  • Party list
  • Products
  • Warehouse
  • Orders
  • Users
  • Settings
…
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Orders Loans Parties Products Stock Orders Users Settings
TOTAL PO SALES
—
TOTAL PURCHASE COST
—
OTHER COSTS
—
TOTAL PROFIT
—
Purchase Orders
You are here: Purchase Orders
#PO NO.INVOICE NO.PO DATECUSTOMERPO AMOUNT PURCHASE COSTOTHER COSTSTOTAL COST PROFITPROFIT %DELIVERYCUSTOMER PAYMENT

PO Copy / Attachments
#FILE NAMETYPESIZEADDED
PO Items (Customer Sales)
#ITEMSUPPLIERQTYSELL PRICEPURCH PRICEITEM COSTITEM PROFIT
Supplier Purchases & Invoices (auto-calculates Purchase Cost)
#SUPPLIERINVOICE NO.DATEITEMQTYUNIT COSTTOTALPAID TO SUPPLIER
Shipping / Customs / Taxes / Other Expenses
#TYPEDATENOTESAMOUNT
Customer Invoices / Payments
#DATEREFERENCENOTESAMOUNT
PO Profitability
Original PO / Sales Amount—
Purchase Cost—
Shipping / Transportation—
Customs / Duties / Taxes—
Other PO Expenses—
Total Actual Cost—
Gross Profit—
Profit Margin—
Customer invoiced vs PO amount
Paid by customer
PO Activity / Transaction History
    TOTAL LOANS GIVEN
    —
    TOTAL LOANS TAKEN
    —
    OUTSTANDING GIVEN
    —
    OUTSTANDING OWED
    —
    Loan Management
    Track money lent to and borrowed from parties
    #LOAN NO.PARTYTYPEDATEPRINCIPAL INTERESTTOTAL PAYABLEPAID OUTSTANDINGNEXT DUEPROGRESSSTATUS

    Loan Account Statement (actual payments with running balance — printable for the borrower/lender)
    #DATEREFERENCENOTESPAIDBALANCE DUE
    Loan Summary
    Principal—
    Interest Rate (p.a.)—
    Interest Amount (simple)—
    Total Payable—
    Total Paid—
    Outstanding Balance—
    Repayment progress
    Loan Activity
      Party List
      All customers and suppliers from POs, loans and transactions
      TOTAL RECEIVABLE (CUSTOMERS)
      —
      TOTAL PAYABLE (SUPPLIERS)
      —
      #NAMETYPEPHONEEMAILTOTAL PO SALESTOTAL PURCHASESLOANS (GIVEN/TAKEN)ACCOUNT (R=receivable / P=payable)
      Products
      Photos, codes, brands, categories — auto-fill everywhere products are used
      #PHOTOCODEPRODUCTBRANDMODELCATEGORYUNITSELLCOSTLAST SUPPLIERUSEDSTATUS
      STOCK ITEMS (SKU)
      —
      TOTAL STOCK VALUE
      —
      RECEIVED (30d)
      —
      ISSUED (30d)
      —
      LOW STOCK ALERTS
      —
      Warehouse & Inventory
      Stock levels, movements, adjustments and transfers
      #DATEREFERENCETYPEPRODUCTWAREHOUSEQTYUNIT COSTUSERBALANCENOTE
      PENDING APPROVAL
      —
      AWAITING PREPARATION
      —
      IN PREPARATION
      —
      DELIVERED (30d)
      —
      Customer Orders & Fulfillment
      Sales orders → approval → warehouse preparation → delivery (stock deducted at handover)
      #ORDER NO.DATECUSTOMERITEMSREQ / PREP / DELORDER VALUESTATUSSALESKEEPER
      User Management
      Admin-only area — control who can access the system and what they can do
      #USERNAMEFULL NAMEROLESTATUSCREATED
      Admin can manage users, settings, and delete records. Staff can create and edit POs, loans, and transactions but cannot access User Management or Settings, and cannot delete records.
      Settings
      Company preferences and data management (Admin only)
      Company Information
      Data Management
      Backup includes POs, loans, parties and users. Import replaces ALL current data.
      Change My Password
      New Purchase Order
      Add PO Item
      Bulk Add PO Items
      One item per line: Description , Qty , Unit , Sell Price , Cost Price , Supplier
      Unit & Supplier optional. Pasting from Excel works automatically (tab-separated). Or upload a CSV / Excel file below — use plain numbers without thousand separators (e.g. 1840 not 1,840).
      File columns: Description, Qty, Unit, Sell, Cost, Supplier
      Add Supplier Purchase / Invoice
      ITEM *QTY *UNIT COST *TOTAL
      Add PO Expense
      Customer Invoice / Payment
      New Loan
      Record Loan Payment
      Party Account
      DATEREFERENCEDESCRIPTIONTYPEDEBITCREDITBALANCECUR
      Payment / Receipt
      We paid party → reduces what we owe (or becomes an advance).
      Party paid us → reduces what they owe (or becomes an overpayment).
      Add Party
      Bulk Add / Update Products
      One product per line: Product Name , Unit , Sell Price , Cost Price , Supplier
      Only the name is required. If a product already exists, its prices/unit/supplier are updated. Excel paste works automatically.
      Add Product
      Product
      Photo
      Product History
      Manage Warehouses
      NAMELOCATIONSTAFF
      Add Warehouse
      Stock In — Goods Received
      The warehouse and date above apply to every line
      Stock Out — Goods Issued
      Stock Adjustment / Transfer (Admin)
      Receive Purchase into Warehouse
      Customer Order
      Set Stock Quantity (Admin)
      Saves an audit-trail adjustment so the movement history stays complete.
      Duplicate Products
      Confirm Delete
      Add User